HOW DO I UPDATE MICROSOFT WORD 2010 HOW TO

If you are creating a new form letter for distribution click on the Address Block link to open the Insert Address Block dialog box. To add a field click inside the document location where the first field is to be inserted and then choose from one items listed or click on More items to access the Insert Merge Fields dialog box. 4ДҐ Step 4 Adding Merge Fields Word provides assistance with several items such as Address Blocks, Greeting Lines, Electronic Postage, Postal Bar Codes, and fields specified in your data source. Validate requires a third party source to check the validity of the data. Add New Record (Entry) click on an existing record and then the Edit button, when the Address dialog box opens click on the New Entry button. Edit click on an existing record and then the Edit button, edit the existing information when the Address dialog box opens. Find a search function used to find a specific recipient. Clear All deselect all recipients in the data source. Select All all recipients will be included in the data source. Remove a recipient without deleting them remove the checkmark in front of the name.

How to: Sort click on the column heading. In the Mail Merge Recipients dialog box you can edit each recipient s information or search for specific fields. Note: When opening an existing data source remember to remove the last row s checkmark to remove the blank data from the file. By default the file is saved as an.mdb database file in a folder titled My Data Sources. After completing the address list click OK to name and save the list. To add another entry click on the New Entry button. To rename, delete, or reposition a field click on the button Customize. To add information type in the fields provided. This opens the New Address List dialog box. Select the option to Type a New List and then click the link Create located in the lower menu. Data sources are any Word, Excel, or Access file that contains information to use in the Mail Merge. Creating a New Data Source Step 3 Select recipients In third step the user is required to select a Data Source from an existing list or to create a new one. Word provides a warning message that the contents of the existing document will be lost during the change. Starting from an existing document The user locates and opens the desired document (form letter) from a designated location. Starting from a template There are ten mail merge templates to choose from, each can be edited to meet your needs. Simply open the desired document before starting the Word Mail Merge Wizard and attach the data source if prompted. Special Note: Word allows the recycling and editing of past form letters. Current document allows the user to enter text immediately in the present document. You will choose to Starting from an existing document. 2ДЈ Step 2 Select starting document In the second step the user decides on whether to use the current document, an existing template, or another document (form letter) for the working file. Choose Letters for the document type and then click on Next. Step 1 Select document type The five different document types are Letters, E- mail messages, Envelopes, Labels, or a Directory. Special Mention: Notice that when you make a selection in the Wizard pane the next level reflects your choices and may require making additional choices. This will open the Wizard in a Task Pane located in the right hand side of the current documents window. In addition, the user may return to a pervious step at any time. New users often prefer the Step by Step Mail Merge Wizard because it uses six steps to generate a merge document.

For this example select the Step by Step Mail Merge Wizard. Choose either the icon Letters or the Step by Step Mail Merge Wizard. Click on the tab Mailings and then the icon Start Mail Merge. Note: The term directory refers to address lists that can be saved along with your mailings. This includes retaining the popular Mail Merge Wizard to provide users with step by step help to complete their task. However, creating a mail merge in the latest version has remained the same as in Word The tab Mailings, still hosts the tools and commands used to create merged documents for messages, labels, address envelopes or even a directory. Although Word 2010 retains the same interface it offers: (1) a new Backstage view to manage your documents, (2) the ability to customize the Ribbon with custom Tabs and Groups, (3) an Info menu that displays different commands, properties, and metadata depending on the status and location of the document, (4) a new Screenshot tool and other numerous features. Yanusauskas Computer Training Coordinator Weinberg Memorial LibraryДў Introduction If you have used any of the Office 2007 applications then you are already aware that the Ribbon interface replaced the familiar menus and toolbars with Tabs, Groups, and Commands.

HOW DO I UPDATE MICROSOFT WORD 2010 HOW TO

1 MICROSOFT WORD 2010 How to Do a Mail Merge Documented by: Vincent J.

How do i update microsoft word 2010